What is DMS and How Can it Reduce Costs?

document management systemoften called DMS, is a software that is designed to store and manage data captured from documents.  

Paperless office service Lacey WAHow a Document Management System Works:

The job of a document management system is to convert paper documents into digital format using a scanner.

The DMS then acts as the electronic platform capable of organizing various document types in a centralized manner. Instead of having paper documents in a file cabinet and having employees to rustle through records to obtain information there looking for, Instead they have immediate access to the documents data they need in a digital format. 

DMS, documents are cataloged for storage and retrieval using Metadata and/or data captured by Optical Character Recognition (OCR).  Metadata are key index fields from the document which define information such as the Purchase Order, Supplier Name etc.  

Why Document Management Software Can Save Your Organization Time and Money

Document management software can take all your documents and business processes and combine them together into one effective way to manage your business.

The biggest benefit of Document Management Services in Lacey WA is paperless work. Most companies deal with documentation management on an everyday basis.

DMS is a software that stores and keep tracks of all electronic systems. Some DMS are designed with the purpose of managing files and documents. Others may include business-related tools like calendars, messaging, blogging  etc.

Lets look to see how a document management service can save your company money?

  • Reduced Paper Cost
  • Quick Deployment
  • Automated Revision Control
  • Reduces Space
  • Instant Access to documents
  • Higher Productivity at the office

 

Interested in implementing a document management solution. Contact us today (360)-943-6040

 

DoxVault is a team of innovative people that provides the best document management services in Lacey WA for your business. DoxVault was established in 2004. We have been in the document management industry for 15 years.

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